Why Have a Substance Abuse Policy?

Employers who are implementing and maintaining employee drug screening or other substance abuse testing programs are already handling a large administrative load.  Why should they add the time it takes to write a detailed policy document?

Both the employer and the employee are protected by having a policy written, distributed and understood.  The substance abuse policy document defines the rules and procedures established for administering and enforcing all aspects of the testing program, including but not limited to:

• The employer’s zero tolerance position concerning substance abuse
• Behavior/conduct that will be prohibited
• The identity of those responsible for policy oversight and enforcement
• Employee groups, job titles or job functions covered by the policy
• Steps that will be taken if the policy is violated
• Substances that would be tested for, the methods to be used, and collection procedures
• Identification of program administrators
• Circumstances requiring searches or testing
• A detailed description of the Random Testing cycle and procedure

For non-federal (i.e. non-DOT) substance abuse testing programs, the policy will provide information concerning how testing under the employer’s own authority will differ from that required under DOT.  

In developing a policy, employers must give ample consideration to applicable state law and labor agreements. As with any legal document, it is always recommended that the employer’s legal counsel review and approve the final policy document before implementation.  A background screening service with experience in employee drug screening  testing can provide valuable domain expertise.

A written policy removes uncertainty about the procedures, and further shields the employer from claims of harassment or discrimination.  Experience has proven that documentation and distribution of a policy significantly supports the effectiveness of a substance abuse testing program, and having a written policy is already mandated for employers whose testing is performed under federal regulations and by many U.S. states and territories.